Business Coordinator with Disability Certificate

Travel & Expense Management  ¿ Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.  ¿ Ensure seamless end-to-end travel planning, anticipating needs and resolving any travel-related issues.  ¿ Process expense reports accurately and efficiently, ensuring compliance with company policies.  ¿ Manage travel budgets and vendor relationships for optimized cost efficiency.    Meeting Coordination & Follow-Up Actions  ¿ Organize and schedule Lead Team meetings, support the planning of leadership offsites, and business events.  ¿ Prepare agendas, take detailed meeting minutes, and track follow-up action items.  ¿ Ensure timely communication of key decisions and next steps to relevant stakeholders.  ¿ Arrange meeting logistics, including room bookings, AV setup, and catering.    Calendar Management  ¿ Manage complex and dynamic calendars for multiple Lead Team members, prioritizing tasks and scheduling.  ¿ Coordinate across teams to ensure efficient time management and alignment.  ¿ Anticipate scheduling conflicts and proactively suggest solutions.  ¿ Act as a gatekeeper, managing access to leadership schedules and minimizing disruptions.  Administrative Support & Office Management  ¿ Provide general administrative support & coordinative support to Head of Enterprise Performance Partners IDT  ¿ Support with document preparation, correspondence, and internal communication ( if applicable).  ¿ Organize and coordinate catering, business lunches, and local team activities.  ¿ Assist with visitor arrangements, including meeting room setup and hospitality.  ¿ Assist with (local) events and provide guidance on site    Requisitos del puesto: Valid disability certificate ¿ 5+ years of experience in an Executive Assistant, Business Coordinator, or Administrative Support role (or in a similar role; preferably in global company/-ies).  ¿ Strong travel coordination and expense management experience.  ¿ Expertise in calendar management and meeting coordination for senior leadership.  ¿ Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and travel/expense tools (e.g., Concur).  ¿ Exceptional organizational skills with the ability to multitask and prioritize  ¿ Capability to adapt to changes & handle time pressure when necessary  ¿ Pro-active and pragmatic approach to tasks with a desire and willingness to learn & develop  ¿ High level of professionalism, discretion, and ability to handle confidential information.  ¿ Fluent in English, knowledge in Spanish or another language is a plus. Formación: Bachillerato Idiomas: Inglés : C1 Conocimientos: professionalism , organization skills , multitaking Experiencia: 2 años Tus beneficios: Bonus + beneficios (seguro médico, seguro de vida, ticket restaurant, ticket transporte, etc.) Metro Torre Arias